- Oaks Farm House
- Holton St Mary
- CO7 6NW
The Parochial Church Councils (PCCs) of St Mary's Higham, St Mary's Holton St Mary, St Mary's Raydon and St Mary's Stratford St Mary
Data Privacy Notice
1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).
2. Who are we?
The PCCs of Higham, Holton St Mary, Raydon and Stratford St Mary are the data controllers (the contact person is Revd Rosalind Paul at the address and email opposite). This means that the PCCs decide how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCCs of Higham, Holton St Mary, Raydon and Stratford St Mary comply with their obligations under the GDPR by:
- keeping personal data up to date
- storing and destroying it securely
- not collecting or retaining excessive amounts of data
- protecting personal data from loss, misuse, unauthorised access and disclosure
- ensuring that appropriate technical measures are in place to protect personal data
- to administer membership records
- to fundraise and promote the interests of the churches
- to manage our volunteers
- to maintain our own accounts and records (including the processing of gift aid applications)
- to inform you of news, events, activities, meetings and services running at or on behalf of our churches
- to share your contact details with the Diocesan Office so that they can keep you informed about news in the Diocese and events, activities and services that will be occurring in the Diocese in which you may be interested by virtue of your role.
- Explicit consent of the data subject (you) so that we can keep you informed about news, events, activities, meetings and services, and process your gift aid donations and keep you informed about Diocesan events.
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes) and
- there is no disclosure to a third party without consent.
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the benefice with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide 'Keep or Bin: Care of Your Parish Records', which is available from the Church of England website.
- we retain Electoral Roll data while it is still current
- gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate
- parish registers (baptisms, marriages, funerals, services) permanently (though they will eventually be sent to the Suffolk Archives in Ipswich)
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- the right to request a copy of your personal data which the PCCs named above hold about you
- the right to request that the PCCs correct any personal data if it is found to be inaccurate or out of date
- the right to request your personal data is erased where it is no longer necessary for the PCCs to retain such data
- the right to withdraw your consent to the processing of your data at any time
- the right to request that the PCCs provide you with your personal data and, if so desired, transmit that data directly to another data controller (known as data portability). This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject, and in either case the data controller processes the data by automated means
- the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction be placed on further processing
- the right to object to the processing of personal data. This only applies where processing is based on legitimate interests or the performance of a task in the public interest/exercise of official authority, direct marketing and processing for the purposes of scientific/historical research and statistics
- the right to lodge a complaint with the Information Commissioner's Office.
If we wish to use your personal data for a new purpose not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing, and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact details
To exercise all relevant rights, queries or complaints, please in the first instance contact Revd Rosalind Paul at the address opposite.
You can contact the Information Commissioner's Office on 0303 123 1113 or via email from: https://ico.org.uk/global/contact-us/email or at the following address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF