EVENT : Sunday 2nd March 2014, Holton St. Mary Village, Hall. 12.30 to 2 pm
| Task | Deadline | Progress | Responsibilty |
|---|---|---|---|
| set date checking with social club it is convenient and bar will be open WRITE TO CONFIRM | complete | complete | Sally L |
| advertise in Quartet | complete | complete | Sally L |
| distribute flyers | complete | complete | Sally L/Claire |
| put sign up form on notice board in village hall | 3rd Feb | complete | Sally L |
| complete list of names associated with tasks (see Table A below) | in progress | almost done | Sally L |
| DEADLINE FOR FINAL NUMBERS | 22nd Feb | Sally L | |
| Get food shopping (see Table B below) | 22nd and 27th Feb | Sally L | |
| contact all contributors and resources on day to confirm arrangements | 27th Feb | Sally L |
TABLE A - resources - working copy
| Kitchen between 12.15 and 1.45 pm duties to include gravy, yorkshire puds and cooking peas. Gravy cooked from beef stock as a starter | Sally L (breaking around 1.30 pm to allow for lunch, deputised by Sally T) |
| Serving between 12.30 and 2 pm - front of house carving meat and serving | Paul and Frances (breaking at around 1.15 pm to allow for lunch, deputised by Rosalind, Claire and Peter) |
| Vegetarian dish to be delivered at 12 pm | ASK JEAN |
| Roast beef to be delivered at 12.15 | ASKED SALLY T |
| Roast pork to be delivered at 12.25 and gravy | CONFIRMED AS FRANCES |
| 8lb roast potatoes delivered at 12.25 | CONFIRMED AS FRANCES |
| 8lb cooked carrots delivered at 12.25 | CONFIRMED AS RACHEL |
| Cauliflower cheese traybakes delivered at 12 pm | Sally L |
| Roast beef to be delivered at 1 pm |
ASK SALLY THURLOW |
| Roast pork to be delivered at 1 pm and gravy | ASK SALLY THURLOW |
| 16lb roast potatoes delivered at 1 pm - so effectively this is two portions | ASK CLAIRE |
|
| |
| 8lb cooked carrots delivered at 1.15 pm (tel no: | ASK NAOMI |
| 8lb roast potatoes delivered at 1.15 pm (tel no: | ASK NAOMI |
| Roast beef delivered at 1.40 pm and gravy | ASK SALLY THURLOW |
| 8lb roast potatoes delivered at 1.40 pm | PUT IN OVEN AT 12.45 AS PART OF KITCHEN DUTIES BY SALLY L - these will be extra |
| Produce a pudding for 8 people |
15 puds needed in total
TOTAL |
| Fresh apple sauce | Sally L |
| cutlery wrapping | Rachel confirmed |
| flower decorations and table cloths | Gretal confirmed |
| 16lb carrots and 32 lb potatoes and 12 swedes | Sally L |
| 2 pints of cream | Sally L |
| 1kg birds custard (this is enough following last event and will be a reserve as Sally T producing some | Sally L |
| Fresh beef stock (4 pots) plus gravy granules, maggie seasoning and veg stock cubes | Sally L |
| Frozen peas | Sally L |
| 3 beef joints and 2 pork joints | Sally L and order |
| 2 lb cooking apples | Sally L |
| 2 jars of English mustard (this is enough following last event) | Sally L |
| 2 jars of horseradish sauce (same as last time) | Sally L |
| 75 frozen yorkshire puddings | Sally L |
| jar of coffee, tea bags, milk, sugar | Sally L |
| napkins | Sally L |
| biscuits for cheese | Sally L |
| spreadable butter | Sally L |
| cheddar, brie and stilton | Sally L |
| organise float and who will take money on day (using sign up list to tally) | Sally L - get from Paul Jean/Lydia to collect money |
| Microwave - because one in v. hall in past wasnt 100% reliable | not bothering |
| Hostess trolley CHECK WITH RACHEL EAGLE | Ernie will bring on day |
| heated servers | Get from Sally P |
| Set up tables and reserved badges 11 am |
Sally, Peter, Ernie and Rachel at 9.30 am on day |
| tablecloths | Gretal SALLY COLLECT |
| mini flower arrangements ditto above with Gretal | Gretal SALLY COLLECT |
| condiments | Sally L to collect from Sally P |
| plates, cups and saucers, dishes and plates out ready for service | Sally L, and Ernie and Rachel and Paul |
| serving spoons, knives for carving and jugs for gravy | Sally L to get from Sally P before day |
| cutlery wrapped in napkins | Collect from Rachel |
| clearing up including washing up, putting away and stacking tables and chairs | everyone muck in |
| Naomi Ellis | 2 |
| Rosalind Paul | 1 |
| Sally L | 2 |
| Paul and Alma Ansell | 2 |
| Nadine Mallam | 2 |
| Tony and Riet Howard | 2 |
| Ron and Daphne Hood | 2 |
| Chris Clark group | 8 |
| Martin and Caroline Favell | |
| Bob Holmes group | |
| Torrington family | 3 |
| Sally and Geoff | 2 |
| Jinny and Mike | 2 |
| Olive | 1 |
| Sheila and David | 2 |
| Ernie and Rachel | 10 |
| Gretal and David | 2 |
| Vera and Tony | 2 |
| Claire | 1 |
TOTAL AS AT
- The Rectory
- Hadleigh Road
- Raydon
- Suffolk
- IP7 5LH
07947 737789
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